Membership and club fees
For example, a club collecting monthly dues from a few hundred members, with new members each month and the occasional pause.
Collections in SEPA Generator Pro
SEPA Direct Debit software for recurring collections.
Collecting membership fees, subscriptions, or recurring invoices from many customers? Keep their mandates in one place, start each month from last month's collection, check it, and export the SEPA Direct Debit file you upload through your bank.
14 days · No credit card · No account required. Windows, macOS, and Linux.
The same collection, rebuilt every month.
Many organisations prepare their direct debits from a spreadsheet: copy last month's sheet, fix the customers who joined or left, update a few amounts, convert it, and hope nothing was missed. Pro keeps the parts that don't change and asks you to look at the parts that do.
Subscriptions and service plans
A school, studio, or service provider collecting the same plan price every period, with some customers on different amounts.
Recurring B2B invoices
A business collecting variable monthly invoices from client companies under B2B mandates, with amounts imported from accounting.
Your collection cycle in Pro.
Set up customers and mandates once. After that, every period starts from the previous collection.
-
Add or import customers.
Enter customers by hand or import them from CSV, XLS, or XLSX, under the creditor profile that holds your creditor identifier.
-
Record their mandates.
Store each mandate reference, signature date, debtor IBAN, CORE or B2B scheme, and a default amount.
-
Prepare a collection.
Choose the creditor, collection date, and scheme, then pick the mandates to include. Reuse each mandate's default amount or edit it.
-
Repeat it next period.
“Repeat as new collection” turns an exported collection into a new draft. Update variable amounts or import them.
-
Review before export.
Errors block the file. Warnings, such as a large amount change or a sequence-type problem, need your confirmation.
-
Export and upload.
Pro writes and schema-validates the pain.008 file. You upload it through your bank's usual online banking or file channel.
-
Look it up later.
Each export is kept unchanged in the history, with the original XML, totals, and your own “uploaded to bank” note.
Review
Catch the mistakes that cost a returned collection.
A repeated collection is fast, but it can carry last month's mistakes. The review step looks at this collection against your mandates and earlier exports.
- Mandates you marked as paused or inactive are not carried into a new collection; the customer and mandate stay saved.
- A mandate still set to FRST after an earlier collection is flagged, with a suggestion to use RCUR.
- Collecting again under a mandate whose last collection was final (FNAL) or one-off (OOFF) is flagged.
- Large amount changes compared with the previous collection are shown for you to confirm.
- Invalid IBANs, mandate data, or amounts block the export until they are fixed.
CORE or B2B
Each mandate records its scheme, and each collection is prepared for one scheme: SEPA Core for consumers and businesses, or SEPA B2B for business debtors only. Pro exports pain.008.001.08 by default, with pain.008.001.02 for banks that still require it.
Need the format details, sequence types, or a one-off file from a spreadsheet? Read the SEPA Direct Debit XML generator page.
Customer and bank details stay on your computer.
Direct debit data is personal data. Pro keeps it in a local workspace instead of an online account.
Local workspace
Customers, mandates, collections, and export history are stored on your computer and are not uploaded to Niryosys. The live workspace is not encrypted by the application, so protect the computer as you normally would.
Optional encrypted backups
Choose a folder and a password, and Pro writes encrypted backups automatically after changes. Restore them on the same or a new computer.
Payments in the same app
The same Pro license also covers outgoing supplier and contractor runs. See SEPA bulk payments.
What stays with you and your bank.
Pro prepares the collection file. These steps happen outside it.
- Pro does not connect to your bank; you upload each file yourself.
- It does not run or schedule collections; your bank processes the file after upload.
- It does not collect mandate signatures or register mandates with any bank.
- It does not send pre-notifications to customers or reconcile returns and bank statements.
- A schema-valid file is not a guarantee: acceptance can still depend on your bank, your agreement with it, and the mandates you hold.
Keeping mandate records in order is covered on SEPA mandate management.
Direct Debit software questions
How is this different from the SEPA Direct Debit XML generator page?
The SEPA Direct Debit XML generator page covers turning one CSV or Excel file into a pain.008 file and the format details behind it. This page is about the ongoing routine: customers and mandates saved in Pro, a collection you repeat every period, review before export, and a history of every file. Both are part of SEPA Generator Pro.
Does Pro take the money from my customers automatically?
No. Pro prepares and exports the collection file. Nothing is collected until you upload that file through your bank's online banking or file channel, and your bank processes it. Pro does not schedule collections or run them by itself.
Can I bring in the customers and mandates I already have?
Yes. Import customers and mandates from a CSV, XLS, or XLSX file. The import shows new, updated, and unchanged rows before anything is saved, lists each changed field, and blocks duplicate or ambiguous rows instead of guessing.
What do I need from my bank before the first collection?
You need a creditor identifier and a Direct Debit agreement with your bank, plus the signed mandates from your customers. Ask your bank which pain.008 version and upload channel it expects, and test your first file with it before relying on it.
Can amounts change from one month to the next?
Yes. When you repeat a collection, fixed amounts are carried over and variable amounts can be edited in the draft or imported from a spreadsheet of this period's amounts. Review flags large amount changes so you can check them before export.
What happens to my customer data if I stop using Pro?
It stays on your computer. Customers, mandates, collections, and exported XML files are local files that are never deleted when a trial ends or a subscription stops, and Pro's license screen includes an option to show where they are stored.
Prepare next month's collection from this one.
Download Pro and start the free trial when you are ready. Import a copy of your customer list, prepare one collection, and compare it with the file you upload today.
14 days · No credit card · No account required.
The 14-day free trial includes every Pro feature, with no credit card and no account. Nothing is charged automatically when the trial ends. A license is required to keep using Pro after the trial: €119/year, an annual subscription with 3 device activations. Your local data is never deleted. See Pro pricing.